REQUEST FOR PROPOSALS
AUTOMATIC PASSENGER COUNTING TECHNOLOGY HARDWARE/SOFTWARE RFP
“Automatic Passenger Counting Technology”
ISSUE DATE: January 29, 2021
PPOPOSAL DUE DATE: February 26, 2021 4:00 p.m. EST
Fort Wayne Public Transportation Corporation (dba CITILINK)
801 Leesburg Road Fort Wayne, IN 46808
Questions? Call: 260-508-8112, then PIN 621667 #
Automatic Passenger Counting Technology RFP for the Fort Wayne Public Transportation Corporation Questions
Question 1: Section 3 – Background, A, Last Paragraph
Citilink seeks to install APCS on 14 fixed route vehicles. In section 4, first paragraph, Citilink states that the APC system is to be installed on each vehicle in its fixed route fleet. Which number of buses to be equipped is correct?
Answer 1: Citilink is seeking to install APCS on 14 fixed route vehicles only.
Question 2: Section 3 – Background, D.
If only 14 vehicles are to be equipped with APCS, can you provide the list of those vehicles and the following information:
1- Number of doors
2- Door height
3- Pictures of the door openings (front and top views)
Answer 2: APCS are to be installed in two (2) 26’ buses and twelve (12) in the remaining 35’ and 40’ buses on units to be elected by the recommendation of the winning proposer.
1- There are currently 2 passenger doors in each vehicle. The 35’ and 40’ Gillig buses have two doors. The 26’ buses have one passenger door and one door that houses The Braun Corporation wheel chair lift.
2- All Gillig buses have a door height of 78” in the front and 77 ½” in the rear. All Chevy cutaways (26’) have a door height of 82 ½” in the front and 70 ½” in the rear. The Ford cutaway (26’) has a door height of 80 ½” in the front and 70 ½” in the rear.
3- Refer to this linked document.
Question 3: Section 3 – Background, D.
Four buses already have APCS installed. Which systems are these? Are they in use and will they continue to be used?
Answer 3: The APCS currently installed in units 1877, 1876, 0629, and 1247 are part of a demo and will not continue to be used.
Question 4: Section 3 – Background, D
If only 14 buses are to be equipped with APCS, what are the future plans for installing APCS on the remaining buses?
Answer 4: There are currently no future plans for installing APCS on the remaining buses.
Question 5: Section 4 – Scope of Work, A, 1, i
Citilink is requesting a stand-alone system. Is the operations and maintenance facility equipped with WiFi access points?
Answer 5: Each bus is equipped with a Cradlepoint IBR900 which acts as both an access point and a router. We currently have access points set up in the facility which works in conjunction with our bus camera system (Safety Vision).
Question 6: Section 4 – Scope of Work, A, 1, vi
CITILINK buses currently have Wi-Fi on-board.
Is this for passenger use or for data transmission to the wayside? Is there a router available on onboard the buses and if yes, what model?
Answer 6: Our fleet vehicles are each equipped with a Cradlepoint IBR900 to distribute Wi-Fi to both passengers and currently, our Safety Vision Camera System. This unit has dual SIM capability with currently only one in use.
Question 7: Section 4 – Scope of Work, A, 2
For the backend software, is it Citilink’s preference to have the software hosted or installed on premises?
Answer 7: Citilink does not have a preference on this, however we are taking cost and dependability or connectivity factors into consideration.
Question 8: Section 4 – Scope of Work, A, 3, iii
Was there an omission as nothing is stated as a requirement?
Answer 8: Section 4 – Scope of work, A, 3, iii should read as follows:
“Automatic download of all data shall take place each night. Proposers shall include any systems necessary on buses or at the CITILINK Leesburg Road operations and maintenance facility to successfully complete the download of data from buses on a daily basis.” Section 4 – Scope of work, A, 3, iv was created as a clerical error.
Question 9: Section 4 – Scope of Work, B
Included in the plan shall be a methodology and process for certifying APC data for official reporting to FTA’s NTD.
Is the vendor responsible for getting the APC data certified or are we to provide a methodology plan only?
Answer 9: No, the vendor would be responsible for a methodology plan to certify APC data which will be used for the FTA’s NTD reporting.
Question 10: Section 6 – Instructions to proposers, 1st Paragraph
Proposers should endeavor to limit proposals to fifty (50) pages or less.
We would assume that this is excluding all Annexes (datasheets, etc.), Appendices and Forms. Please confirm.
Answer 10: This is correct. The proposer should endeavor to limit proposal to fifty pages or less, however information that is relevant and demonstrates the proposer’s capability to successfully undertake the project will be accepted.
Question 11: Section 6 – Instructions to proposers, G
Please confirm that there is no DBE content required for this project.
Answer 11: There is no mandatory DBE qualification as part of this project.
Question 12: General
Due to the COVID situation, would Citilink accept proposals sent via e-mail?
Answer 12: Citilink will not accept electronic proposals due to the evaluation process and ensuring that all proposers have an equal opportunity.
Question 13: General
Also, due to the COVID situation, gathering information from different sources are more time
consuming and would respectfully an extension of 1 week to the proposal deadline submission in
order to provide Citilink with a proper solution that meets all requirements.
Answer 13: The extension is denied. Extending the proposal deadline would not allow time for approval.
Question 14: Of the 14 vehicles that will have APC, how many doors does each one have?
Answer 14: Answer - Refer to question 2
Question 15: Do you want to track bike rack and wheelchair lift deployment? If yes, do either of these already have sensors?
Answer 15: Yes, Citilink would like to track bike rack and wheel chair lift deployment. Currently units 1877, 1876, 0629, and 1247 have sensors to track bike rack, however they were a part of a demo and are not intended to be used for this RFP.
Question 16: 3iii under Technical Requirements was left blank in the specs, is there supposed to be something in this area?
Answer 16: Answer - Refer to question 8